Cone Traders.com

Introduction

The introduction of “PPP” projects has created the need for a specialist consulting service to manage FF&E assets on behalf of Facility Managers, Property Managers and Operators. These parties are required to maintain and replace assets for the duration of their contract, in terms of the signed “PPP” agreement.

FF&E assets include loose furniture, loose rugs, decorative lighting, drapery, softs, artwork, mirrors and accessories. All of these items have very specific maintenance and replacement requirements. In many instances products have been specifically designed for a project and not always available going forward. Fabrics in particular are “seasonal” and need to be covered by pre-purchased attic stock.

Service offering

With extensive hospitality and “PPP” project procurement experience, Coneconsulting are ideally placed to offer a comprehensive FF&E asset management service. Services can be provided for the procurement phase of the project, during the handover phase and more importantly for the operating phase.

• Procurement phase

  Specialist consulting services include:

  • Vetting products specified for quality, longevity and ease of replacement.
  • Identifying potential problems from maintenance and operating cost point of view.
  • Documenting maintenance and replacement strategies.
  • Providing costing information for replacement budgeting.

  In our traditional role of procurement consultant we are also able to manage the complete procurement process, from design specification through to fit-out and installation. Full details of these services can be provided separately.

• Handover phase

  Specialist consulting services include:

  • Independent verification of the quantity and quality of FF&E assets provided.
  • Documenting and verifying asset descriptions for asset register purposes and assisting with identifying assets for tagging.
  • Collating and documenting product guarantees.
  • Collating and vetting technical and maintenance manuals.
  • Collating design specifications, suppliers details etc for replacement.
  • Documenting maintenance and replacement strategies.
  • Assisting with the capture of all information into the asset management system.
• Operating phase

  Specialist consulting services include:

  • Inspecting and reporting on the condition of FF&E assets.
  • Assisting with FF&E asset maintenance and repairs.
  • Managing replacement strategies.
  • Assisting with the ordering and procurement of replacement items, as well as managing the budget for this process.
  • Managing the FF&E asset fit-out for refurbishments carried out in terms of the replacement strategy. This includes procurement, project management and costing services.
  • Assisting with product guarantee and insurance claims.

Conclusion

We believe that it is vital that FF&E assets are correctly managed, to ensure that actual operating costs are in line with the original conceptual costing model.

Our services can be provided on a modular or retainer basis and we would welcome the opportunity to explore this further.

Contact Neil at Coneconsulting on +27 11 326 4147 for more information.